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Accounts Payable
The Accounts Payable Division is responsible for the receiving, processing, and payment of all vendor invoices paid by the City and all its affiliated entities. The City of Industry maintains a centralized accounts payable and accounts receivables system. What this means is that all vendor invoices are: received at one location by the Finance Department, sorted and routed to departments for formal approval, and once all proper approvals have been obtained, Accounts Payable verifies approved invoices, processes and prepares warrant check, and remits payment to vendor in a timely and efficient manner.
Outlined in the following sections are some frequently asked questions ("FAQs") with regard to the City's accounts payable process.
PLEASE NOTE: Due to the upcoming holiday closures for the City Hall, the January 8, 2026 register checks will be mailed on January 12, 2026.
- Where do I send my invoices to?
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The City of Industry maintains a centralized accounts payable system. Please send all invoices to:
City of Industry
Attn: Finance Department
P.O. Box 3366
City of Industry, CA 91744In addition, in our efforts to be more environmentally friendly and more efficient in the processing of invoices, we are encouraging all our vendors to submit their invoices electronically and email them to Accounts Payable.
- When are checks mailed to vendors?
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Checks are mailed to vendors twice a month. For all approved vendor invoices, warrant checks must go on the City's warrant register at the upcoming City Council meeting for formal City Council approval. The City Council meets twice a month, every 2nd and 4th Thursday of every month, and must approve all warrant checks. Once all warrant checks are approved by the Council, we strive to mail all warrant checks the next day, on Friday.
Please refer to the Accounts Payable Calendar (PDF) for the City's processing deadlines and to best estimate when warrant checks are mailed.
Note: All approval deadlines are best estimates, and we cannot guarantee any exact check payment date.
- How long does it take to mail a check to a vendor for services rendered or items purchased by the City?
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The City has a net 30 days payment policy upon
receipt
of invoice. In order to ensure timely receipt of payment, we encourage our vendors to email their invoices to Accounts Payable. In addition, please refer to the Accounts Payable Calendar (PDF) for important processing dates. - What do I do if I'm a new vendor?
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For all new vendors, we require all vendors the City conducts business with to complete and submit a W-9 Form (PDF) to the City. Please complete the W-9 and provide it to Accounts Payable to ensure the timely processing of invoices.